Board Meeting Minutes

 

August 2009

 

 

 

 

August BFOA Board Meeting – Minutes                                                     8/30/09
 Meeting took place at the residence of Bryan Baker.                                              
 
Start: 3:25 pm  Present: Taglienti, Epstein, Gazzano, Simpson, Baker, Sager, Craven     Not Present: Bowen, Davis, Winston      
 
Board Authority: Epstein discussed with the board his concern about recent decisions we have made which were overturned by vote at the 8/24/09 general membership meeting. Next year during the first meeting of the year we will allow the membership to vote what date will be the cut off for varsity crew picks. The reason for a cut off date is to allow our referee’s to have some time to plan and be prepared for the draft. Due to the memberships vote, it gave Tye Sager no time to prepare the varsity eligible list and therefore, referee’s received that list the day before the draft.
 
Previous General Membership Meeting 8/24/09: Silver took to the podium and stated his case why we should have a banquet. Taglienti allowed the membership in attendance to vote on whether they wanted to get a shirt or have a banquet. The membership voted for the banquet. Silver was appointed Chair of the Banquet committee.  The other vote was the cut off date for varsity crews which is explained above.
 
Unexcused Absences: Demeter, Willis, Finneran, Harris, Pavao, K. Jones, Whipple were all sent correspondence that they had two or more in a row unexcused absences.  Gazzano received and read email explanations from Demeter, K. Jones, Willis, Pavao and Harris. Based on that the board decided to excuse Demeter, K. Jones and Pavao. Willis, Finneran, Harris and Whipple will be suspended their next assignment. Tye Sager will communicate the findings to the members. Reminder: If you will miss a meeting please email or contact John Gazzano @ jgazzano@yahoo.com. 
 
Committee Reports:

  • Assignment: Craven advised that they reviewed the schedule, Sager has a point system for games and crews were given the same amount of high ranked and low ranked games based on the point system.

  • Banquet: Silver has received a quote for this years banquet at Plantation Reserve. The price received is very competitive.

  • Evaluation: Davis advised via phone that a new list of games for evaluators to sign up for will be emailed out tonight or tomorrow.

  • Grievance: Hirsch has sent an email to Epstein that he would like another shot and has pleaded with the board to allow another shot. The board has advised Epstein to advise Hirsch if he would like to file a formal grievance to go ahead, however at this point the board is sticking with its decision on 6/15. Lendinara and Rodwell sent email’s about a possible grievances, however, Epstein conferred with both and as a result no grievances were filed.

  • Recommendations: Two dates the committee needs to keep an eye on is, the 10/5/09 general membership meeting and the 10/16/09 FHSAA Recommendations due date.

  • Training: Baker will check with Tom about coming up with an agenda for the meetings, however he advised that Tom is doing an excellent job this year. FHSAA requested a Training agenda form, which is filled in by Tom, and sent in by Taglienti.

Game Reports:  Are still to be done however they are now only available to members and not to the general public.
 
USA Football Membership: Gazzano made a motion to defer the decision to join USA Football as an association to the Spring of 2010, Seconded by Baker, all in favor. Motion passed.
 
Association Shirts: The board will poll the varsity white hats to determine if they want all the members of their playoff crew to have the same shirts. If so then it may become a requirement to buy an association shirt for playoff games.
 
Lightning Policy: White hats got together before the last general membership meeting and voted to use the NFHS policy on lighting stated on page 81 in the 2009 Rule book until we get something in writing from either BCAA or FHSAA.  Taglienti received an email explanation from Gary Pigott on this and it states:

  • Guy: As per the FHSAA online football rules presentation, if a school has equipment to monitor the weather, it should be used and followed. If there is not any weather equipment available, the NFHS “Guidelines on Handling Contests During Lightning Disturbances” must be followed.
     

At our next white hat meeting prior to the 9/8/09 general membership meeting Rocky Gillis and Damien Huttenhoff will be there to address this situation. Delays, start times, delay payments and end times will all be discussed. Once it is determined, we will advise the private schools of our policy.
 
Bylaws: Baker and Simpson have started looking over and through the By-Laws and constitution.

Field Clinic: The board was asked to start thinking of people in our association that they would consider to be the Head/Director/Commissioner of Field Clinic 2010.  It will be sometime in May 2010. Also to start thinking about this as it will be a huge undertaking and will require plenty of planning and cooperation from all those involved.

September 8 Meeting Agenda: Winston will go over kicking game, new officials with Zace, Sager will talk for a few minutes on scheduling and confirm/giveback, discuss with white hats preference on shirt for playoffs, cover Lightning and delay policy.

Next Board Meeting Date: 09/20/09 Location TBD

Meeting Adjourned: 5:40 pm